1. Purchase of Computer Hardware

To acqire computer hardware, University departments should consult with the ITS staff before initiating a requisition.

ITS will assist departments in selecting the hardware based upon department needs and University standards.

Upon determination of specifications, the requisition is forwarded to the Purchasing Department for sourcing, bidding, and processing. Vendor information on the requisition should not be completed by the department.

Purchasing will complete and process the purchase order. Departments will receive a copy of the Purchase Order, complete with vendor information, purchase order number, and actual cost.

Upon receipt of the order, Receiving will deliver the hardware to ITS for bar coding and configuration. ITS will contact the department to schedule installation. If hardware is received directly by the department, the department must contact ITS for proper documentation and bar coding for official University records.

2. Purchase of Computer Software

To purchase computer software, University departments should notify the ITS staff before initiating a requisition. ITS may assist departments in selecting appropriate computer software, avoiding unnecessary cost and observing the legal requirements of licensing agreements. After consultation with the ITS, the requisitioning department will complete and submit the requisition.


3. Receiving Software and Hardware

The University Receiving Department serves as the control receiving point for all computer software. When the software order arrives on campus, Receiving will deliver it to the requisitioning department who will then contact ITS for installation. ITS will act as a central source for licensing information.